NLC CERT Executive Meeting Minutes

2007-04-30T19:02:00.001-07:00

CERT-NLC

Executive Board Meeting

April 5, 2007

Fire Station #1400

In Attendance

Vice President Pamela Kyllo

Treasurer Gisela Schneider

Auditor Brayden Criswell

Secretary Joan Roening

PIO Don Martin

The meeting was called to order at 5:10 P.M. by Vice President, Pam Kyllo.

We agreed to meet again on April 19^th at St. Peter the Fisherman.

There are fourteen members in the new class (the 5^th).

The background checks are complete and everyone passed.

Pam gave the secretary the signed Codes and Hold Harmless forms for the new class members.

Michael Mumaw Emergency Manager for the City of Beaverton will be on the beach at the North 15^th St. ramp to conduct a "flood fight". We are invited to attend and observe.

The treasurer, Gisela, reported she was able to open a checking account for us with an anonymous donation of $750. The $750 is to pay the filing fee for our 501C application.

We discussed filing for a 501C the amount of the fee depends on how much money we expect each year. Under $10,000 the fee is $500. Over $10,000 the fee is $750.

This was tabled and will be discussed at the April 19^th meeting.

It was agreed that Pam would move up to be President and Sue Clark would step in as Vice President.

The secretary was instructed to make names and addresses available to the general members.

It was decided to establish a committee to form committees.

The meeting was adjourned at 6:10 P.M.

Respectfully Submitted,

Joan

Joan Roening

Secretary

Our next board meeting is scheduled for Thursday, April 19th, at 5:30 P.M. at the church.

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2007-03-06T20:55:00.001-08:00

CERT-NLC

Executive Board Meeting

March 1, 2007

Fire Station #1400

In Attendance

President George Vaughan

Vice President Pamela Kyllo

Treasurer Gisela Schneider

Auditor Brayden Criswell

Chaplain Pauline Morrison

Secretary Joan Roening

PIO Don Martin

George called the meeting to order at 5:00 P.M. the minutes from the January meeting were approved.

There was no treasurer's report.

George gave us the final draft of the by-laws for our review.

George & Mike met with the Lincoln City EOC. The city is upset with us because of the media coverage when the new siren was put in place at the D River. This will be reconciled.

The Disability Committee presented a report to George. We still need somebody to head up the animal protection committee.

Pam will take care of our display in the window at the fire station.

The Health and Human Services department is very happy with our Emergency Management Database.

The advanced training session will deal with preparing for the door-to-door contacts. Don has a draft plan. We are to review this and get back to Don ASAP so we can vote on it at the April meeting.

Delegated jobs will be recorded in the minutes.

We discussed the fee needed ($500) to obtain 501C status. Pauline will ask members to donate $10-$15 each.

George will get the Articles of Incorporation from our attorney and send them in along with the $55 fee.

George gave Gisela the final Federal Grant document from Lincoln County, Newport Police Department and Central Coast CERT (who applied for the grant on our behalf). She is to read the grant and report back to the Board. Instead of money, we will receive thirty radios and thirty jackets.

Seventeen members participated in the Toledo Drill on February 27^th. Don and Pauline gave us their comments about the drill and their participation.

New members from the fourth class were voted on. Chuck Cusenza, Sue Devino-Carner, Ed & Gail Hogan, Deborah and Gordon Cross, Karen Ebert, Brandi Earnest, MaryAnn McGill and Bill Smith Jr. will graduate on March 7^th.

Meeting adjourned at 6:01 P.M.

Respectfully Submitted,

Joan

Joan Roening

Secretary

Our next board meeting is scheduled for Thursday, April 5^th, at 5:00 P.M.

Our next training session is scheduled for Thursday, April 5^th, beginning at 6:00 P.M. at the Fire Station #1400 (the station by IGA North). See you there.

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2007-02-07T19:09:00.001-08:00

CERT-NLC

Executive Board Meeting

February 1, 2007

Fire Station #1400

In Attendance

President George Vaughan

Vice President Pamela Kyllo

Treasurer Gisela Schneider

Auditor Brayden Criswell

Chaplain Pauline Morrison

Secretary Joan Roening

PIO Don Martin

George called the meeting to order at 5:00 P.M. the minutes from the January meeting were approved.

There was no treasurer's report.

George met again with attorney, Doug Holbrook regarding the by-laws. Doug will make the changes we requested and get us a final copy to review and approve.

George & Mike will meet with Lincoln City EOC on February 7. He has been talking with other local groups to join CERT. He is meeting with the Oregon Coastal Veterans Association on February 10. George read a list of organizations now affiliated with CERT. It is a long list.

Willa Suiter is no longer attending class and is not active with our organization.

George will speak to committee heads (if there are any) to see what is being done. If nothing is organized, the committees will be abolished.

Board members are encouraged to assist instructors in keeping members on track.

This morning on KBCH, Alex, Don and George talked about our organization and were able to answer questions. They did a great job.

George expects us to be ready to begin our door-to-door information program within a month. Before that time, we will have new ID tags.

George will ask the L.C. Police Chief to have the background checks done for us at no charge. The checks are mandatory. Anyone refusing will be asked to turn in his or her jacket and ID.

Don Martin will work on a media blitz to explain what we are doing and what we hope to accomplish by our door-to-door contacts. The contacts will be mapped out by "islands".

To avoid any misinformation, talking to media will be done only by George, Don and Alex. Members are to refer any questions regarding CERT to these three people.

It was decided to allow non certified members to attend the advanced training if they are attending the current class.

Meeting adjourned at 5:57 P.M.

Respectfully Submitted,

Joan

Joan Roening

Secretary

Our next board meeting is scheduled for Thursday, March 1^st, at 5:00 P.M.

Our next training session is scheduled for Thursday, March 1^st, beginning at 6:00 P.M. at the Fire Station #1400 (the station by IGA North). See you there.

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Board Meeting February 1

2007-02-06T20:51:00.001-08:00

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2007-01-29T22:10:00.000-08:00

Executive Board Meeting

January 4, 2007

Fire Station #1400

In Attendance –

President George Vaughan

Treasurer Gisela Schneider

Auditor Brayden Criswell

Chaplain Pauline Morrison

Secretary Joan Roening

PIO Don Martin

George called the meeting to order at 5:00 P.M. – The minutes from the December 7, meeting were approved.

Treasurer’s report – Money from the grant will be less than expected. $4,000 - $5,000. It can be used for radios, masks and other approved equipment.

We voted to approve Don Martin as the 7^th Board Member and our Public Relations Liaison – Alex Smyth will serve as his assistant.

A motion was made seconded and approved to add George Vaughan and Willa Suiter as instructors.

George purchased a P.O. Box for our organization it is Box #852

Dave Clark and George met with the Lincoln City Police Chief. He is impressed with the CERT program and requested one of our members to be in the Command Center during an emergency/event.

George will be meeting with Lincoln City Public Works.

Emergency Management Database update – All beach, lake and river accesses as well as helipads and hard hovers are entered. We discussed the need to know location of water lines, gas lines, telephone lines, etc.

The Lincoln City EOC (Emergency Operation Command) is now showing interest in CERT. George and Mike Mulligan are scheduled to meet with them on February 7, 2007.

George has been talking to local groups to join CERT.

Taft High is now trying to get SERT (Student Emergency Response Team) during its next term. This will be the first in the state.

Future training will include reviewing what we learned in our classes.

Meeting Adjourned at 5:55 P.M.

Respectfully Submitted,

Joan

Joan Roening

Secretary

Fw: Dec. 07, 2006 C.E.R.T. Minutes

2007-01-08T20:49:00.000-08:00

----- Original Message -----

From: George Vaughan

To: CERT Minutes
Cc: George Vaughan
Sent: Friday, January 05, 2007 21:51
Subject: Dec. 07, 2006 C.E.R.T. Minutes

CERT-NLC

Executive Board Meeting

December 7, 2006

Fire Station #1400

In Attendance

President George Vaughan

V. President Pamela Kyllo

Treasurer Gisela Schneider

Auditor Brayden Criswell

Chaplain Pauline Morrison

Secretary Joan Roening

George called the meeting to order at 5:00 P.M. The minutes from the November 2, meeting were not read, but were approved. It was noted that a hard copy of the minutes is required for each board member.

Treasurers report Gisela is checking on which members need jackets, first aid kits, etc.

We will vote on Board & Committee reports at regular meetings. It was voted again to require attendance at eight of twelve monthly meetings.

There will be a "concern box" for members to address concerns to be discussed at the board meetings.

Emergency Management Database update the database is being improved and will be very helpful.

George reported that Lincoln City officials are showing interest in CERT. George and Dave Clark will meet with Lincoln City Police Chief on December 8^th.

We were advised by our attorney to have seven members on the board. We will add a Public Relations person. (Don Martin will be recommended to the members.)

Calling cards have been made to hand out when we begin our door-to-door contact. Background checks will be required for all members participating.

Meeting Adjourned at 5:45 P.M.

Respectfully Submitted,

Joan

Joan Roening

Secretary

Our next training session is scheduled for Thursday, January 4^th beginning at 6:00

2006-11-26T16:24:00.000-08:00

CERT-NLC
Executive Board Meeting
November 2, 2006
Fire Station #1400

In Attendance -
President George Vaughan
V. President Pamela Kyllo
Treasurer Gisela Schneider
Auditor Brayden Criswell
Chaplain Pauline Morrison
Secretary Joan Roening
(Ian Finseth from the Oregon Emergency Management Office)

George called the meeting to order at 5:00 P.M. - The minutes from the
October 5th meeting were read and approved.

We will meet on November 10th with Doug Holbrook to review our by-laws in
preparation for applying for a 501C classification.

Safety at training sessions (drills) was discussed.

Website Update - It is up and running at www.nlccert.blogspot.com. There is
a calendar of events there. Minutes from the Board Meetings will be posted
for all the members to view.

Emergency Management Database update - We will be invited to a lab with
"Teck Ron" to learn how to use the website.

New Business - Public Relations is important to our program. We will be
inviting media to our drills so the community will be more aware of how we
are preparing to meet their needs.

We discussed how to obtain information from residents in a confidential and
safe manner in order to determine their needs. A background check on
personnel was discussed as one way to do this.

We need to get from our members, a list of those who require notification
other than electronically.

Meeting Adjourned at 6:00 P.M.

Respectfully Submitted,

Joan

Joan Roening
Secretary

CERT Minutes for October 2006

2006-10-28T20:51:00.000-07:00

NORTH LINCOLN COUNTY CERT

October 5, 2006

Station 1400

In Attendance:

Chris Baldock Shawn Green Laura PIgott

David Baldock Bryan Hoff Janice Redford

Mack Bryson Carla Hulford Brenda Riggs

Sandy Bullock Pat Hounihan Joan Roening

Gordon Bushman Paul Jensen Gisela Schneider

Kitty Bushman Pamela Kyllo Alex Smyth

David Clark Oradell Major Patty Utt

Susan Clark Mike Marley Bill Vaughan

Brayden Criswell Donald Martin Debra Vaughan

Mike C. Forrest Pauline Morrison Loretta Vaughan

Sue Forrest Alice Pappagianis Sharon Wisinski

Bill Green Bill Pigott

Vice President Pamela Kyllo called the meeting to order at 6:03 P.M.

Mike Mulligan from the Newport CERT/Lost Creek Park Emergency Response Group was our speaker. He spoke in detail about mapping and training.

Using the Emergency Management Database (EMD) the maps show "islands" and "satellites" that would be created in the event of a tsunami.

The maps identify residents by number and age per house as well as special needs.

It was a very informative presentation.

The business meeting began at 7:03 P.M.

The board was introduced; followed by individual introductions of everyone present. The current class was present as well as the graduates of the first and second classes.

Ian Finseth our scheduled speaker was unable to attend. We will re-schedule.

The minutes of the September meeting were approved.

New Business The training drill scheduled for October 15^th was reset to Sunday, October 22^nd at the Otis Fire Hall (Station 1300).

Dave explained the upcoming drills and handed out information sheets with our assignments.

It will be an all day drill with a potluck lunch. Bring food!!!

There were ten members at the annual beach cleanup on September 16th wearing our green jackets.

Our next meeting will be Thursday, November 2^nd at the Bob Everest Station #1400.

(Our President, George Vaughan, was ill Kate Becker was also absent and we sure missed her Jan & Dee are in China)

Respectfully Submitted

Joan

Joan Roening

Secretary

CERT Minutes for September 7, 2006

2006-10-28T18:25:00.000-07:00

NORTH LINCOLN COUNTY CERT

September 7, 2006

Otis Fire Hall

In Attendance:

Kate Becker Alice Pappagianis

Dee Bitterman Janice Redford

Mack Bryson Joan Roening

Sandy Bullock Gisela Schneider

Dave Clark Alex Smyth

Sue Clark John Sollers

Linda Fisher Lynn Sollers

Jan Fuller Terry Teeters

Pamela Kyllo Bill Vaughan

Oradell Major Debra Vaughan

Mike Marley George Vaughan

Don Martin Loretta Vaughan

Pauline Morrison Sharon Wisinski

President George Vaughan called the meeting to order at 6:18 P.M.

We had a barbecue/potluck supper and cake.

The minutes were read and approved.

George explained the advantage of joining with the Newport group for numbers sake to help with getting grants.

The board members were asked to stand and introduce themselves. In order to get the best use of our meeting time, the members were instructed to contact a board member if they wanted to get an item on the agenda.

George has been invited to Newport to attend drills with the Coast Guard.

We talked about the mapping system. We are working with Jim Hawley and emergency services. There have been 100 islands and 50 satellites identified in Lincoln County. When the map is made available to us, we will use it to identify areas of need in our neighborhoods.

Oradell shared her experience of contacting her neighbors and asking them what they would be able to contribute in an emergency and what their needs would be. She had mostly positive response.

George asked for someone to attend the Steering Committee meetings with him. Pauline volunteered to do this.

Dr. Lynn Osmond, a veterinarian will be joining the next CERT class. This will be an asset when dealing with animals during an emergency.

George asked for volunteers to work on developing a plan for taking care of animals.

Lynn & John Sollers, Alex Smyth, Sharon Wisinski, Sandy Bullock, Debra Vaughan, Mack Bryson, Don Martin, Linda Fisher and Pam Kyllo volunteered.

They will meet and make a report at the next meeting. Sue Clark recommended they visit the FEMA website and take the Incident Command class dealing with animal shelter requirements.

George asked for volunteers to work on assisting the disabled.

Alice Pappagianis, Pam Kyllo, Janice Redford, Mack Bryson and Don Martin volunteered

This group will also meet and make a report at the next meeting.

Don Martin suggested we take part in the Beach Cleanup on September 16^th and wear our jackets to show our support for the community.

The name/address/phone list was passed around for corrections.

At 7:00 P.M., the meeting was turned over to Dave for Advanced Communication Training. We were drilled on radio use. It was a good exercise.

Sue is checking on getting us involved with ODOT training for flaggers.

The next meeting will be October 5 beginning at 6:00 P.M. at the Congregational Church.

The meeting was adjourned.

Respectfully Submitted

Joan

Joan Roening

Secretary

CERT Minutes for August 2006

2006-10-28T18:24:00.000-07:00

CERT

August 3, 2006 Station 1400

In Attendance:

Kate Becker Alice Pappagianis

Dee Bitterman Bill Pigott

Brayden Criswell Janice Redford

Linda Fisher Joan Roening

Jan Fuller Ed Simon (Central Lincoln County CERT)

Bryon Hoff Alex Smyth

Pamela Kyllo Bill Vaughan

Oradell Major Debra Vaughan

Donald Martin Loretta Vaughan

Pauline Morrison Sharon Wisinski

The meeting was called to order at 5:02 P.M. by Pamela Kyllo, Vice President.

Attendance sheets were passed around for signing.

Pamela acknowledged the passing of Michael Pfohman. Pauline spoke and prayed for Michael and also for Mike Vaughan who is going to Iraq.

Minutes were not read, but were approved.

We discussed the Code of Conduct Pauline read the code.

A motion was made and seconded to adopt the code as written. This was approved.

We introduced ourselves.

Don Martin announced the SW Fleet/Harbor Community Watch would be having a picnic on August 12^th at noon and would like to have CERT representation.

On August 9^th, the Coast Guard is having a First Responder drill at the Newport hospital and they need volunteers to "act".

Ed Simon from Central County CERT Steering Committee spoke.

He spoke about Lincoln County being broken up in many "islands"

He spoke about keeping individuality for each CERT organization and the need for drills.

He talked about grants and explained the need for the Steering Committee to assure consistency and oversee the CERT organizations.

Bill Pigott explained the need for government involvement in grant applications and grant money received by our organization.

There is a liability question what agency is responsible for CERT members participating in a planned drill or an actual event? This is a large issue and needs to be dealt with.

The meeting was adjourned at 5:55 P.M. and we all left for Newport to attend the Lincoln County Tsunami Preparedness Workshop.

Respectfully Submitted

Joan

Joan Roening

Secretary

CERT Minutes for July 6, 2006

2006-10-28T18:19:00.000-07:00

CERT MEETING

JULY 6, 2006 CONGREGATIONAL CHURCH

IN ATTENDANCE:

MICHAEL MARLEY MACK BRYSON

BRAYDEN CRISWELL GEORGE VAUGHAN

GISELA SCHNEIDER PAMELA KYLLO

PRESIDENT, GEORGE VAUGHAN, CALLED THE MEETING TO ORDER AT 6:30.

OLD BUSINESS.

THOSE PRESENT VOTED TO HOLD OFF ON VOTING IN THE CODE OF CONDUCT UNTIL THE NEXT MEETING, DUE TO LACK OF ATTENDANCE.

NEW AND ONGOING BUSINESS:

GEORGE ANNOUNCED NORTH LINCOLN COUNTY CERT CAN NOW BE FOUND AT CITIZENS CORPS OF DHS.GOV. THERE WILL BE A LISTING OF PROGRAMS BY STATE. THANK YOU GEORGE FOR CONTRIBUTING TO THE CAUSE.

WE WERE GIVEN A DETAILED MAP OF OUR AREA, WITH WHICH WE PLAN TO PINPOINT EVERYONE INVOLVED WITH OUR PROGRAM. WITH THIS FORMAT WE WILL BE BETTER ENABLED TO CARE FOR OUR AREA AND TO SHOW WHERE ANY WEAK AREAS MIGHT BE. ALSO, ENABLING GROUPS TO BE FORMED. MACK HAS GENEROUSLY OFFERED TO ORGANIZE OUR TSUNAMI MAP WITH NAMES OF MEMBERS AND IMPORTANT LOCATIONS. ANOTHER SUGGESTION WAS FORMING A PHONE TREE, WHICH WILL BE DISCUSSED AT A FUTURE MEETING.

GEORGE HAS ENLISTED A FEW VETERINARIANS TO TAKE THE NEXT CERT CLASS SCHEDULED IN THE LATE FALL. THIS IS AN EFFORT TO ENFORCE OUR DESIRE AS A GROUP TO ASSIST OUR ANIMAL FRIENDS IN THE EVENT OF A DISASTER. WE ALREADY HAVE ALMOST 45 PEOPLE SIGNED UP FOR THE UP COMING CLASS. EACH CLASS, HOWEVER, WILL BE LIMITED TO 25 PEOPLE. GLAD TO SEE THE RESPONSE OF OUR COMMUNITY.

SILETZ HAS ASKED US TO TRAIN THEM IN SERT. STUDENT EMERGENCY RESPONSE. WE ALL AGREED THAT IT WOULD BE A GOOD THING. SILETZ IS OUT OF OUR AREA, BUT THE CASINO IS PART OF OUR COMMUNITY.

WE DISCUSSED USING A PIECE OF LAND AT ROADS END TO USE AS A STORAGE SIGHT AND POSSIBLE EVACUATION AREA. THE LAND HAS BEEN OFFERED TO OUR GROUP. BRAYDEN WILL BE CHECKING INTO ANY PROBLEMS WE COULD INCURE WITH THE COMMUNITY OF ROADS END.

WE DISCUSSED THE MAGNETIC SIGNS FOR VEHICLES USED TO LABEL US AS CERT. THIS IS BEING DISCOURAGED UNTIL FURTHER INVESTIGATION.

OUR CERT PICNIC AT OTIS FIREHALL HAS BEEN CHANGED TO AUGUST 27TH

OUR NEXT CERT MEETING WILL BE HELD AT STATION #1400 ( BOB EVEREST STATION) THURSDAY AUG. 3^RD AT 5 P.M.

OUR CONTINUING EDUCATION WILL BE A PRESENTATION BY DAVID CLARK ON COMMUNICATION SKILLS AND RADIO KNOWLEDGE AT THE END OF OUR FORMAL MEETING.

MEETING ADJOURNED AT 7:33.

RESPECTFULLY SUBMITTED

PAMELA KYLLO, VICE PRESIDENT

ACTING SECRETARY AT THE ABSENCE OF JOAN ROENING, SECRETARY

Update Our August 3^rd meeting will be from 5:00 6:00 and will include a talk by the President of the Newport CERT team. At 6:00 we will leave for Newport to attend a presentation by NOAA at the Hatfield Marine Science Center. The proposed Code of Conduct is attached. Please review it and be prepared to vote on it at the August meeting.

CERT Minutes for June 2006

2006-10-28T18:15:00.000-07:00

CERT

June 22, 2006 Congregational Church

In Attendance:

Kate Becker Pauline Morrison

Dee Bitterman Alice Papagianis

Mack Bryson Joan Roening

David Clark Gisela Schneider

Susan Clark John Sollers

Brayden Criswell Lynn Sollers

Jan Fuller Bill Vaughan

Pat Hounihan Debra Vaughan

Pamela Kyllo George Vaughan

Oradell Major Loretta Vaughan

Michael Marley (21)

President, George Vaughan, called the meeting to order at 5:07 P.M. The minutes were read and approved. Sue Clark explained the need for Directors who would serve two-year terms and officers who would serve one-year terms. It was moved, seconded and approved that the officers elected at the last meeting would also be the directors.

Mission Statement - The mission of North Lincoln County C.E.R.T. is to harness the power of every individual within North Lincoln County through C.E.R.T. education, training and volunteer service to make our communities safer, stronger, and better prepared to respond to disasters of all kinds, threat of terrorism, crime and public health issues.

George talked about our website. It is under construction and will be hosted by Blue Host Web Hosting Solutions. The site will contain our mission statement and have links to related sites. It will also be connected to and accessible from the National CERT site. We will be able to post the minutes there and send information to our members from the site when it is completed.

We discussed our "Code of Conduct The following was adapted from the Code of Conduct for the Los Angeles Fire Department.

We will adopt a Code of Conduct in order to

ensure the greatest good for the greatest number.

Number one is Your personal safety, as well as the safety of your family, is your primary response in the event of an emergency.

Honesty and integrity.

Wear uniform with respect for the organization

Act professionally in accordance with CERT training and policy.

Inappropriate conduct or behavior includes but is not limited to the following

Sexual Harassment
Hostile work environment, including inappropriate or abusive language in person or on air.
Insubordination
Self-dispatching or action that would compromise the team.
Misuse of credentials/uniform
Criminal Conduct
Participation in any CERT activity while under the influence of alcohol or illicit drugs.
Operate in any manner that is contrary to the best interests of the CERT organization.

Disciplinary Action, when needed, will be handled by two board members and five general members. These members will be chosen in a drawing and will be rotated so that all members will serve.

The "code" is to be reviewed and voted on at the next meeting.

The need for a map of people needing transportation was discussed. Dave Clark is working on obtaining/preparing the maps. It was suggested we use pushpins to identify locations of people needing help evacuating and those who are able to help.

George discussed the possibility of using magnets (with CERT insignia) on our vehicles during a CERT activity.

Areas of concern

Communication with members email, phone tree, etc.

Procedures to deal with pets and disabled during an emergency.

Event Staff public relations, update website, obtain and staff booths, etc.

A CERT picnic will be held at the Otis Fire Hall with a tentative date of September 2^nd (Labor Day).

Meeting locations were discussed and will be held either at the Fire Hall or the Congregational Church. Gisela is our contact for the church and she will be gone in August.

Our next meeting will be held at the church on July 6^th beginning at 6:00 P.M. followed by a training session using radios.

The meeting was adjourned at 6:50 P.M. to attend the graduation of the current class.

Respectfully Submitted

Joan

Joan Roening

Secretary